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POSITION TITLE: International Travel Coordinator
PURPOSE OF POSITION.-Organizing all Employee/Field Travel. Coordinate Visas and passports on a global basis for multi-national employees. Interface with travel agency and other vendors for cost effective practices and budget management. REPORTS TO: Support Services Director SALARY GRADE/RANGE: 5 RESPONSIBILITIES: •Coordinate travel reservations commercial & private aircraft for Air Serv International staff. •Maintain working relationship w/ CIBT & process travel visas based upon country criteria. •Return and track all unused tickets to travel agency for refund. •Ensure passports for field staff and certain Home Team staff are updated and new pages are added.Monitor and evaluate travel agency performance annually. •Code invoices associated w/ travel through Travel Authorization documentation. •Ensure all required invitations/sponsor letters are secured from certain countries. •Record and monitor all travel visa costs to appropriate programs. •Evaluate and monitor all travel related vendors yearly for audit purposes. •Evaluate and monitor travel cost and apply humanitarian contracts under Fly America Act. •Perform hotel site inspections of Ideal hotels. •Arrange and track direct billing with vendors •Monitor health requirements for various program locations and update employees. •Conduct presentations at candidate classes on travel and health. •Ensure staff receives current vaccination certificates for travel. •Research and rectify travel issues that arise. MINIMUM QUALIFICATIONS: •High School Diploma *5 years International travel experience •Sabre experience or Amadeus preferred •Experience in Africa/Middle East planning preferred SKILLS, KNOWLEDGE AND ABILITY: •Excellent verbal communication skills •Able to multi-task continually •Strong planning and organizational skills •Interface with Executive Management •Detail oriented •Work well under pressure •Experience in international business entities •Experience in Humanitarian NGO preferred PHYSICAL QUALIFICATIONS: •Lifting •Bending •Stooping
This job description is not intended as a complete list of atI job duties. The incumbent may be required to perform other duties and tasks as needed. This job description is intended to provide general information about the position. It is not an employment contract. As with all positions, the responsibilities, duties, and requirements of this job may change. Air Serv International, in its discretion, may after this job description at any time with or without notice.
If interested please contact Lisa Vajada at ivajda@airserv.org
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