OFFICE MANAGER / BUDGET ASSISTANT

OFFICE MANAGER / BUDGET ASSISTANT

Library Services Department

^ilabIe a,.J-ibrary Administration, Leesburg, VA. Reports ‘0«i!Le£lIeCt0r ^r?v'.des Proactive management of the administrative office assuring that clerical staff support is provided, oayroll deadlines are met, main department phone line and front i k are covered files are properly maintained and office equipment, including fax and

are h? on,ained' ^mai,s general and emergency work, requests to General Services for facilities maintenance. Provides direct supervision to the Administrative Assistant. Provides backup cMhLriotinr,COVer39e' ro“,es mail- l09s in professional collection subscriptions, performs Horizon circulation functions for holds and routes matenals to appropriate staff. Schedules and prepares for meetmgs, prepares customer service cards report for County Adminisfratton. Drafts memos and general correspondence for signature of the Director. Attends monthly meetings of the Library Board of Trustees, prepares and distributes all meeting packets, records and transcribes Board meeting minutes. Assists with copying, programming and word processing projects meeting assigned deadlines. Under the work supervision of the department Budget Analyst, provides purchasing and receiving processing support, codes invoices, tracks receiving reports, copies, files and distributes invoices, prqvides receiving reports using FAMIS and ADPICS, reconciles monthly telephone bill and provides requisition and purchasing processing and follow up for Program, Uran Trust and Technical Services area. Prmts and distributes purchase orders to originating departments, vendors and financial services. Requires High School diploma or the equivalent and a minimum of 6 years experience in administrative and office management to include supervisory experience. Must be computer literate and proficient with Microsoft Office software. (Hiring Range: $17.77 - $21.33/hr) Closes: 10/07/2005 06-122 For additional information and to receive a required application contact Web site: www.lOudoun.gqv or call 24hr. job line: (703) 777-0536 Human Resources-(703)777-0213

EOE