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“There are very few things we can throw away.” With the mountain of records stored by the Clerk, the new full basement and larger record room will allow information to be readily available to the public, according to Ms. Bruce.
All Court Clerical Work In her responsibilities to Judge Snead, said Ms. Bruce, the Clerk's Office does all the clerical work for the Circuit Court in Rappahannock. This includes jury selection, issuing summons for witnesses, taking and transcribing tape recordings of judicial proceedings, clerical work for elections, handling applications from candidates for public office, storing ballots after elections and administering oaths of office to all elected officials.
“What have 1 left out?” she asked the judge.
“Reminding the Circuit Court Judge when he has to make appointments," answered Snead with a smile.
In her responsibilities to the Board of Supervisors, Ms. Bruce noted that taking minutes for Board meetings was only the smallest part of the Clerk’s office’s functions. Primarily, her work in that area centers around handling employee relations for the Supervisors, she said. In this category, the Clerk’s Office is responsible for county payrolls and all employee reports including group health. unemployment compensation and workman's compensation claims.
In addition, the Clerk’s Office must held compile county budget records for presentation to the CPA; collect, present to the Supervisors, pay and post in the county ledger all bills and handle all legal notices that appear in the Rappahannock News.
Although her areas of responsibility are wide, Ms. Bruce noted that the Clerk’s Office worked primarily with attorneys on title searches and with persons doing geneology research. She emphasized that her office and 99 percent of its records were open to the public all the time. The only records that are closed, she said, are juvenile records, certain sections of probate records dealing with the value of a person’s estate and some records that are closed by order of the Court.
Snead explained that Judges will often close records on divorce cases where evidence might be damaging to the children involved. Ms. Bruce added that records in some adoption cases are also closed to the public.
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